Job Title Placement Administrator
Department Support Staff
Location North Bay, Ontario
Reports to  
Supervises No supervisory duties

Job Summary

The placement administrator is responsible to provide administrative support for all students going on to clinical or field placement. They will be collecting all required documentation and provided the hosts with the documentation to ensure students start placements on time. The placement administrator will also monitor the students progress and report any concerns during clinical and field placement. They will also be expected to adhere to all applicable standards, regulations, polices and procedures.

Duties and Responsibilities

  • Collection and review of required student documentation as applicable to Clinical and Field Placement
  • Collection and review of required student documentation as applicable to clinical and field placement
  • Ensure students have access to the field placement service availability sheet
  • Send out the student field placement request form no later then 3 months after a program start date and notify supervisor or designate when compiled
  • Collect, scan and file student documentation when submitted during field placement
  • Document all interactions with placement hosts as well as students using Goldmine
  • Ongoing maintenance and updating of student and field placement contacts in Goldmine
  • Oversee completion and collection of clinical documentation as well as skills NOCP books
  • Collect original documents from students upon completion of field placement.
  • Review students original field placement documents for completion and accuracy after field placement.
  • Notify supervisor or designate of complete or incomplete students in regards to students’ proper completion of placement documentation.
  • Direct students to appropriate resources for issues or questions regarding placements.
  • Collect attendance records for students attending clinical for field placements
  • Track student progress during clinical and/or field placement as established by supervisor or designate
  • Participate in student graduations and functions
  • Assemble applicable and current documentation (including completion of mandatory documentation, etc.) and forward to EMS administration when directed to do so by direct supervisor or designate;
  • Contact EMS administration one (1) month prior to the commencement of field placement to follow-up and confirm assignment of station, preceptor(s) and if possible, the work schedule.
  • Advise EMS administration of any delays of students starting placement
  • Set up paramedic cohorts with Great Big Solutions for Comptracker;
  • Assist the PCP program coordinators in providing an appropriate ambulance placement orientation for all students completing the appropriate checklists. (In cooperation with the director of paramedicine)
  • Forward student placement performance issues or concerns to the direct supervisor or designate and campus director of that student.
  • Arrange for applicable field placement hours and re-issue evaluation tools and appropriate documentation to a new service for students that have successfully appealed expulsion from field placement
  • Participate in seminars and other related activities put on by CTS Canadian Career College to promote the College and the Paramedic Program;
  • Participate in Internal Program Review Committee (IPRC) and Program Advisory Committee (PAC) meetings;
  • Attend meetings to provide administrative support such as the recording and distributing of meeting minutes when requested by direct supervisor or designate
  • Adhere to the policies and procedures that are consistent with CTSCCC philosophy and Ministry requirements;
  • Participate on suitability interviews when requested by direct supervisor or designate
  • Attend student appeals when requested by direct supervisor or designate
  • Other duties as assigned



College diploma in a office administration or a medical field preferred but not required.


Office administration experience and customer service experience is preferred but not required. Preference will also be given to candidates that have a medical background.


  1. Ambulance Act
  2. Private Career Colleges Act
  3. Accessibility for Ontarians with Disabilities Act – customer service standard
  4. Clerical and administrative procedures


  1. Microsoft Office suite
  2. Microsoft Outlook
  3. Google Mail, docs, and Calendar
  4. Skype


  1. Working with competing priorities and deadlines
  2. Communicating with internal and external stakeholders
  3. Prioritizing, scheduling, and planning effectively

Working Conditions

  1. Position Location: North Bay, Ontario
  2. Work environment: Office
  3. Term: Permanent, full time position
  4. Hours of work: 40 hours per week
  5. Schedule of work: Monday to Friday between the hours of 8:00 am and 5:00 pm


The successful candidate can expect a wage between $15.00 – $18.00 per hour.


Please submit your cover letter and résumé to and identify the position applied for and the location you are applying to in the subject line.


CTS Canadian Career College is an equal opportunity employer, and as such, we will provide accommodation to candidates upon request, to ensure all applicants are able to compete on an equal basis.

CTS Canadian Career College would like to thank all applicants for their interest. However, only those applicants selected for an interview will be contacted.