Job Title Human Resources Generalist
Department Human Resources
Location North Bay, Ontario
Reports to Director of Human Resources
Supervises No supervisory duties

Job Summary

The human resources generalist may be involved with any duties regarding the employment life cycle of an employee however, the primary functions will be responsible for coordinating the college recruitment and selection process, monitoring, and assisting performance reviews and performance management, maintaining the employee files, collaborating with supervisors for employee grievances and incidents which could include conflict resolution, accidents, or health and safety concerns.

Duties and Responsibilities

  • Recruitment and Selection
    1. Reviewing job descriptions
    2. Creating job posts
    3. Reviewing and shortlisting resumes
    4. Contacting candidates and scheduling interviews
    5. Preparing interview guides
    6. Leading selection process including interviews
    7. Conducting reference checks
    8. Confirm standing in mandatory governing bodies
    9. Create employment contracts
    10. Suggesting improvements on current recruitment and selection process
    11. Identifying additional candidate pools
    12. Contacting candidates about outcome of selection process
    13. Monitor and track the recruitment process
    14. Liaise with hiring managers to select candidates for interview
  • Onboarding
    1. Creating digital employee folder
    2. Maintaining digital employee folders
    3. Collecting employee hiring documents
    4. Requesting information technology credentials
    5. Requesting hardware for new hires
    6. Enrolling new employees into HRIS Platform
    7. Initial training on organization software systems
    8. Conduct employee training on CTS Connect
    9. Reviewing policies and procedures
    10. Audit employee files for college and ministry compliance
  • Data management and input
    1. Track employee training
    2. Maintaining accurate list of policies and procedures completed
    3. Updating college handbooks and manuals
    4. Reviewing employee personnel files for completed onboarding, ongoing training, proper credentials
    5. Collecting proof of employee’s standing in mandatory governing bodies
    6. Reconciling HR Files with payroll
  • Respond to employee inquiries
  • Assist with College policy guidance and interpretation
  • Work with management to coordinate and conduct performance reviews
  • Complete instructor observations
  • Liaise with community partners to build our network and candidate pool
  • Monitor and track progress on college social media accounts
  • Create content for college social media accounts
  • Assist with the sick leave / absence management process
  • Assist with the safe and early return to work process
  • Assist with on-site occupational health & safety activities
  • Assist with employee complaint and disciplinary process
  • Assist with Accessibility of Ontarians Disability Act compliance
  • Review funding and grants available to the college
  • Design, update, and implement policies and procedures which align with the organizations strategic goals
  • Ensure consistent application of human resource policies and procedures to staff and management in all branches of the organization
  • Monitor Turnover to identify issues or emerging patterns of turnover
  • Ensure that all Health and Safety duties and responsibilities are being followed
  • Liaise with community partners to assist students with employment after graduation
  • Liaise with community partners to secure funding for various initiatives
  • Other duties as assigned

 

Qualifications

Education

The successful candidate for this position should hold a post graduate HR certificate, diploma in human resources or a post-secondary education in Human Resources. Candidates that hold or be working towards a Human Resources designation and are an active member of the Human Resources Professional Association will be given preference.

Experience

The successful candidate does not require any direct human resources experience.

Knowledge

  1. HR best practices relating to compensation, leadership, organizational development, performance management, recruitment, talent management, and change management.
  2. Employment Standards Act
  3. Ontario Human Rights Code
  4. Occupational Health and Safety Act
  5. Accessibility of Ontarians Disability Act
  6. All new acts and codes as well as legislative changes.

Skills

  1. Microsoft Office Suite
  2. Human Resource Information Systems (HRIS)
  3. Google Mail, Docs, and Calendar
  4. WhatsApp

Abilities

  1. Compile information from several sources
  2. Communicate effectively with internal and external stakeholders
  3. Interpret laws and codes that pertain to HR related issues
  4. Conduct yourself professionally

Working Conditions

  1. Position location: North Bay, Ontario – Travel may be required between college campus locations up to 10%.
  2. Work environment: Office position. This role is expected to be on site.
  3. Hours of work: 40 hours per week
  4. Schedule of work 8:30am – 5:00pm; this position operates on a flex schedule and at times will require work to be completed beyond these hours.
    1. If flexible schedule is not possible then time in lieu will be given.

Compensation

  1. Starting wage: $21.00 per hour
  2. Vacation: Employee will be entitled to 2 weeks of vacation after the first year of service
  3. Benefits: Eligible for benefits after probationary period

APPLICATION PROCESS

Please submit your cover letter and resume to hr@ctsccc.com and identify the position and location that you are applying for in the subject line.

CTS Canadian Career College and Modern College of Hairstyling and Esthetics is an equal opportunity employer.